Rockstar Admin Assistant/ Sales Representative Job Description

Job Posted: 11.02.2022 21:00:09

Administrative Assistant/ Sales Representative

EMERGE Global is seeking an Administrative Assistant/ Sales Representative to be responsible for the efficient and smooth day-to-day operation of our virtual office while generating leads and meeting sales goals in the local market. This is a great opportunity for an experienced administrative operations mind with talents as a sales professional to grow and work in a remote, fast-paced environment.

Ultimately, a successful Administrative Assistant/ Sales Representative should:
Coordinate and handle incoming and outgoing communication, as you will be in charge of following up on leads, scheduling meetings, and converting leads to customers.

In order to be successful in this role, you will need to have a deep understanding of the administrative operations and sales/ sales conversion processes, and also superb interpersonal skills.

Administrative Assistant Responsibilities
Working daily SCRUM meetings with all department heads to check the status of current projects.
Create project plans including timelines, roles, and specific tasks.
Work closely with the executive team and different departments to ensure constant communication and understanding of the project goals and checkpoints.
Ensuring all project deadlines are met.
Securing opportunities for growth and learning, while issuing new projects.
Optimizing the processes used and creating proposals for needed improvements.
Reviewing and filtering all incoming and outgoing emails.
Managing an executive’s daily schedule, setting up professional and personal appointments.
Acting as a liaison and first point of contact with individuals and organizations.
Performing searches and providing information and recommendations.
Preparing presentations, documents, and other reports.
Filing and organizing electronic documents, such as emails, reports, and other administrative records.
Coordinate communications, including taking calls, responding to emails and interfacing with clients – Manage phone calls and emails.
Prepare internal and external corporate documents for team members and industry partners.
Schedule meetings and appointments and manage travel itineraries – Make travel arrangements.
Uphold a strict level of confidentiality.
Develop and sustain a level of professionalism among staff and clientele.
Respond promptly to supervisor/ managers’ queries.
Suggest more efficient ways to run the office and troubleshoot areas that need improvement.

Administrative Assistant Requirements
Proficiency in collaboration and delegation of duties.
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
Exceptional interpersonal skills.
Strong communication skills (via phone, email, and in-person).
Friendly and professional demeanor.
Familiarity with Google Suite – calendar, drive, sheets, docs, and Gmail.
Experience exercising discretion and confidentiality with sensitive company information.
Minimum of 3+ years of experience as a Project Manager
Preferred: College degree; additional qualifications as Personal Assistant or Secretary are a plus.
Preferred: Project Management Certificate
Preferred: Work experience as a Senior Executive Assistant, Executive Administrative Assistant, or similar role.
Preferred: Experience with Trello or other similar project management tools.
Preferred: Previous experience in a sales role is an advantage.

Sales Representative Responsibilities
Generating leads.
Meeting or exceeding sales goals.
Negotiating all contracts with prospective clients.
Helping determine pricing schedules for quotes, promotions, and negotiations.
Preparing weekly and monthly reports.
Giving sales presentations to a range of prospective clients.
Coordinating sales efforts with marketing programs.
Understanding and promoting company programs.
Preparing and submitting sales contracts for orders.
Visiting clients and potential clients to evaluate needs or promote products and services.
Maintaining client records.
Answering client questions about credit terms, products, prices, and availability.

Sales Representative Requirements
Earning a bachelor’s degree in business, marketing, economics, communications, or related fields.
Fluent in English and the local language.
Knowledge of Google Voice, Slack, WhatsApp, etc.
Experience in sales advantage.
Understanding of the sales process and dynamics.
A commitment to excellent customer service.
Excellent written and verbal communication skills.
Superb interpersonal skills, including the ability to quickly build rapport with both customers and suppliers.
Experience using computers for a variety of tasks.
Competency in Microsoft applications including Word, Excel, and Outlook.
Able to work comfortably in a fast-paced environment.

We look forward to meeting you!

Our Website:

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