Admin Assistant & Bookkeeper

Job Posted: 11.02.2022 22:54:59

General contractor specialized in Federal and Local Government commercial construction is seeking a dynamic, detail oriented individual to assist with clerical/administrative duties.

This position will be part or full time

The ideal candidate has experience using QuickBooks and must meet the following basic qualifications:
Ability to communicate in English and Spanish with proficiency in English;
Proficient with basic computer programs (i.e., Excel, Word, and especially QuickBooks);
Good interpersonal skills to maintain excellent client & vendor relationships;
Organized and detail oriented; and
Self-motivated

Typical responsibilities will include but not be limited to coordinating and tracking insurances and licenses, entering hours reported by superintendent on excel, bookkeeping (employee time & expenses in QuickBooks), entering estimates in accounting software, filing documents/receipts in project files, maintaining an updated subcontractor/vendor database, Creating and submitting invoices (including preparing releases of lien and other requirements for commercial projects), entering payroll information on certified payroll forms, calling vendors/clients for quotes. Most importantly, the individual must be able to interact with our clients or vendors smoothly.

We are willing to train the right candidate hat already has QuickBooks experience. The individual will work closely with the President of the company providing admin support.

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