Virtual administrative assistant needed for company growth

Job Posted: 15.11.2021 18:24:19

We’re looking for an ambitious and skilled administrative professional to help us achieve our company mission, supporting our growing operations at our headquarters . On the ground, you will coordinate and execute efforts across teams, manage lots of moving parts, and provide individual support to multiple leaders.

This role will join the Admin Operations team, ensuring we are delivering a best-in-class experience that supports our culture and mission. From calendar management to presentation support to helping plan an off-site, you will enable all teams in our local and global offices to maximize their productivity by making it easier for them to collaborate and connect with one another.

What You’ll Achieve

• Proactively manage leadership calendars with strong attention to accuracy, detail, and allocation of time to promote productivity and anticipate the need to re-prioritize as appropriate
• Understand business priorities and identify process improvements to create efficiency and scale for the team and leaders
• Support in scheduling and coordination for recurring team meetings
• Support with external vendor & contract management
• Provide support on purchasing, expensing, printing, meeting notes, and presentations
• Take ownership of projects by managing logistics for training, events, offsites, and more
• Anticipate current and future needs while creating detailed action plans to get ahead of them
• Identify operational weaknesses and help refine processes or develop new ones
• Collaborate with other Admin team members to provide seamless support.

Requirements

• 1-2 years of administrative assistant, executive assistant, or relatable operational experience managing and supporting multiple senior leaders and/or large teams
• Possesses expert knowledge of Google Suite Apps (Google Docs, Google Sheets, Google Slides, Gmail)
• Manage confidential information with the utmost discretion
• Ability to prioritize business needs and make trade-offs across all stakeholders accordingly

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