Executive Virtual Assistant

Job Posted: 09.09.2021 18:27:11

Project Summary:

The Executive Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Scope:

Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Arranges travel and accommodations for executives.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents determine the importance, and summarize and/or distributes contents to appropriate personnel.
Performs office tasks including maintaining records, working with vendors, and performing record keeping.
May help identifies, select, and coordinate work of other employees, contractors, and vendors for the organization.
May assist in training newly hired personnel
Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients in the virtual offices and/or virtual meetings.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.

Desired Qualifications:
Associate degree required; Bachelors’s degree in related field preferred.
2 – 5 years of experience

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