Executive Personal Assistant

Job Posted: 07.10.2021 22:17:56

Executive Assistant

You:
You will work directly with our COO. You will need to be innovative and proactive, while working inside our platforms and providing the ask first.

Us:
We are an expanding management company that supports clients in (3) states and working expansion plans in 2022 to (6) states. Our current team is just over 100 with an anticipated 25 – 35% growth year over year, combined between employees & contractors. COO personality type: DI

Required Skills:
Google Drive, ADP (workforce now), Zoom and Begin a good human and communication.

Project:
Starting 9 – 12 months
Hours 120 + month

To Do’s, To Manage:
Calendar Management
Daily management of event calendar to honor time blocks, ensure accuracy, schedule reminders,
Ensure that all attendees/ participants have the required information, readied for meetings
Take accurate and comprehensive notes at meetings
Coordinate events and speaking and meeting engagements

Email Management
Management of direct incoming email communication.
Creation of canned email templates for most common scenarios.
Response on my behalf to emails that do not require my direct attention or personal touch.
Forwarding of emails to relevant delegated parties and or folders.

Document Management & Storage
Google Drive
iCloud
Box Sync

Various Duties
Research / Sourcing
Travel Arrangements
Plan travel, including flights, accommodation and ground transportation
Proofing and editing support
Project / Team Management
Run errands as requested
Light book Keeping

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