Administrative Assistant needed to join our team

Job Posted: 18.11.2021 4:20:04

We are a leading financial services group and the preeminent Asian-based investment bank with a worldwide reach. Our company provides a broad range of innovative solutions tailored to the specific requirements of individuals, institutional, corporate, and government clients through an international network in over 30 countries.
Our unique understanding of Asia enables the company to make a difference for clients through three business divisions: retail, asset management, and wholesale (global markets and investment banking).
We are seeking a well experienced Administrative Assistant for our US businesses, this position is based remotely

Role Description / Areas of responsibility:
• Extensive calendar management and meeting coordination both externally and internally
• Extensive travel arrangements: coordination of flights, tickets, FX, accommodation, and ground transportation
• Expense processing in accordance with company’s International policy
• Extensive use of Outlook, including inbox management for traveling bankers
• Project administration: correspondence with client parties, creating and maintaining working group lists, project filing and archiving
• Telephone duties including the taking of comprehensive messages and screening call where appropriate
• Entering data into the internal management information system on bankers’ behalf
• Providing absence coverage to other team members as required
• Ad hoc administrative duties

Skills, experience, qualifications, and knowledge required:
• Proven experience of working as an Administrative Assistant
• Sound administration, organizational, and prioritization skills
• Ability to multi-task effectively and to work on own initiative with minimum supervision
• Ability to use own judgment and be proactive
• Effective team player with well-developed interpersonal skills
• Enthusiastic, with the ability to be assertive
• Good awareness of confidentiality
• Organized and detail-oriented
• Flexibility to be productive and comfortable in a number of different situations and environments
• Proficiency in Microsoft Office products

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