Job Posted: 03.10.2021 1:39:52
Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include customer service inquiries, preparing reports and maintaining appropriate filing systems. The ideal candidate is Bilingual English and Spanish and should have excellent oral and written communication skills in English and Spanish while being able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. This is a great opportunity to join an organization that is growing with many career advancement opportunities. If you are bilingual and think this is an ideal position for you, please take a look at our requirements and apply today.
Administrative Assistant Responsibilities:
Answer and direct phone calls to appropriate department
Maintain a neat and welcoming reception area
Translate if needed (Spanish to English)
Provide general support to visitors
Maintain all paper and electronic filing systems
Assist in the preparation of regularly scheduled reports
Order office supplies and research new deals and suppliers
Act as the point of contact for internal and external clients
Proven experience as an administrative assistant or secretary/receptionist
Bilingual (English/Spanish) is a must
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong customer service skills
Strong organizational skills with the ability to multi-task
More than 6 months
Less than 30 hrs/week
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